I recently conducted a media training session with a client.
After taking her through the one hour tutorial, we branched out into other topics, and landed on her question to me about how often her group should send out news releases. They’re a grassroots organization dealing with a current political issue and looking for lots of attention to drive their agenda. We’ve already helped them be successful, and they are looking to build on it.
We had a spirited conversation, and it led me to codify a few key ideas:
1. Make your communications actionable. Everything you send should say “here’s our thing, and here’s what you can do with it.” Whether a news release, a pitch letter or an e-blast to your subscribers, always have an actionable embedded in the communication. Otherwise it’s destined for the trash.
2. Don’t do quotas. While you want to make your communications frequent enough to keep you and your group in the front of people’s minds, don’t set up an artificial threshold that compels you to send useless information. It will dilute your message and your credibility.
3. Drive the cattle back to the ranch. Whenver you communicate, include links to information and other sites that are helpful and that expand on your message. Sending people to your Facebook page will get them to your community where they can interact and share. Linking to your YouTube channel will get them clicking on your video content where they will learn more about you. Send people to places they will get fast, useful and (here’s the trick) entertaining information that they will want to consume.
4. Act, yourself! Don’t be shy about following up with people if you’ve asked them for a response and they havent given you one. And when people respond on your blog or Facebook, acknowledge them somehow, even if it’s with a “Yes! Thanks for commenting!” or favoriting their tweet. Engage with them and retain their interest and spur future activity.
5. Build your tribe. This is the whole point of communication. Collect email addresses, Facebook likes and twitter followers. Get people to carry your water (ie, your message), and contribute to what you are doing. Expanding your footprint will also make you more credible with media when you go to interact with them.
What are your thoughts for how and how often to communicate?